GOVERNING BODY STATEMENT OF POLICY

Introduction:

The Governing Body recognises the valuable contribution that the wide range of activities, including clubs and educational visits, can make towards the enhancement of children’s educational and social development. The Governing Body aims to promote and provide such activities both as part of the curriculum and as optional extras.

Charges:

The Governing Body may charge for the following activities organised by the school:

  • EDUCATIONAL VISITS in school hours: Voluntary contributions may be requested from parents to cover the cost of the visit. Insufficient contributions could lead to cancellation of the visit. For pupils whose parents require financial assistance, the Headteacher may waive such charges. Parents are welcome to discuss charges with the Headteacher.

 

  • ACTIVITIES outside school hours: the full cost to each pupil of activities considered to be optional extras

 

  • COST OF MATERIALS: the cost of materials, if parents have indicated in advance that they wish to own a finished product

 

  • INDIVIDUAL INSTRUMENTAL MUSIC TUITION: covered by the Merton Music Foundation’s charging and remissions policy



The Governing Body may amend the above list and discuss the policy from time to time.

The Governing Body may continue to request a voluntary contribution towards the cost of activities.


Reviewed by: The Finance Committee – 23rd October 2015



Annex

This policy has been adapted from the Local Authority’s 2014 policy (correct at 2015) and has been adopted by the Governing Body.

Item

Charging   Policy

Remissions   Policy

Education provided   during school hours

Education provided by any maintained school for its registered pupils during school hours should be free of charge.



The school will pay for any ingredients, materials, equipment, etc, needed for practical studies, however voluntary contributions will be requested and where parents   indicate in advance the wish to own the finished products, then the school will charge or require the supply of ingredients and materials.



Education provided   partly during school hours

Examples to determine if activity is during school hours or not:

- A non-residential activity is deemed to take place during school hours if 50% or more of the period spent on the activity occurs during school hours. Time spent on travel counts for the calculation only if the travel itself occurs during school hours.

- Where less than 50% of the time spent on a non-residential activity falls during school   hours, the activity is deemed to take place outside school hours.

- A residential activity is deemed to take place during school hours if the number of school sessions missed is 50% or more of the number of half days taken up by the activity – including travel.

- If the number of school sessions missed by the pupil is less than 50% of the number of half days taken by the activity, it is deemed to take place outside school hours.



                 

Education provided   outside school hours

No charges will be made for education, or associated incidentals provided wholly or mainly outside school hours for pupils where the education is provided;

- To fulfil any requirements specified in the syllabus for a prescribed public examination;

- Specifically to fulfil statutory duties relating to the national curriculum; or

- Specifically to fulfil statutory duties relating to religious education.



In these circumstances, the only charges which may be made related to the cost of   board and lodging on residential visits.

Otherwise charges may be levied to cover the costs.

Any family in receipt of family credit, income based on job-seeker’s allowance or income support is entitled to claim full remission.













Where the governing body remits a charge or provides a subsidy to a pupil, the funding will come from funds available to governing body or voluntary fund raising.

Board   and Lodging on residential visits

Where a school activity involves pupils in at least one night away from home, LAs and governing bodies are permitted to make a charge for board and lodging.

Any charge made must not exceed the actual cost of providing board and lodging   for an individual pupil.

Any family in receipt of family credit, income based on job-seeker’s allowance or   income support is entitled to claim full remission.



Where the governing body remits a charge or provides a subsidy to a pupil, the   funding will come from funds available to governing body or voluntary fund raising.

Individual   instrumental music tuition

Charges will not be made in respect of tuition forming part of the syllabus for a   prescribed public examination or required by the National Curriculum.

Charges will be made for tuition in playing a musical instrument where the tuition is provided either individually or in groups of not more than four pupils. The charge will include the cost of the teacher giving the tuition as well as the cost of the sheet music and may include the hire and insurance of a musical   instrument.

The charging provision does not apply to tuition in singing.

Merton Music Foundation (MMF) is a third party, independent of the LA or governing body, arranging music lessons in Merton schools during school hours. MMF levy charges direct on the parents in return for the services. Any remission of   charges is decided and funded by MMF.

Any family in receipt of family credit, income based on jobseeker’s allowance or   income support is entitled to claim full remission.



Where the governing body remits a charge or provides a subsidy to a pupil, the   funding will come from funds available to governing body or voluntary fund raising.

If MMF is contracted, then any remission of charges is decided and funded by MMF.

Optional   Extras

Charges will be made for all optional extras.



An activity which takes place during school hours cannot, by definition, be an optional extra except for individual tuition in playing a musical instrument.  



The cost for optional extras cannot exceed the actual cost of providing the activity, divided equally by the number of pupils willing to participate. The charges may include an appropriate element for:

- A pupil’s travel costs

- A pupil’s board and lodging

- Materials, and other     equipment

- Non-teaching staff costs

- Entrance fees

- Insurance costs



The body funding the activity is free to determine whether any charge should be made for it, and if so, how much should be charged and to whom, subject to the overriding factor that the charge must not exceed the actual cost.



It is at the governing body’s discretion to extend the remissions policy to cover optional extras.

Public Examinations

Parents should be asked to meet the costs of scrutinising   examination results where the request for scrutiny came from the parents.

The costs of entering non-prescribed examinations should be charged to parents.

Parents should be asked to pay the fee where a pupil has   failed, without good cause, to complete public examination requirements.

The cost of entering a pupil for a prescribed public   examination for which he or she has not been prepared by the school should be passed on to the pupil or his parents, e.g., re-sits of prescribed public   examinations where no further preparation has been provided by the school.

No remission

Transport

Parents should be asked to meet the costs in the case of   transport not provided by the LEA or school for attendance at an approved activity, e.g., work experience.

No remission

Breakages & Fines

Parents will be asked to pay for the cost of replacing items broken, defaced, damaged or lost, where this is the result of a pupil’s behaviour.

No remission